This service aims at offloading burdens form the human resources department of multinational corporations. We help to deal with all matters related to tenancy, contract and payment management. The work and analysis will make sure that the corporate clients’ interest is protected for the duration of the lease.

Tenancy and Contract Management

• JRE will work with you or your employee, HR specialist and the landlord to ensure that all requests (including the furnishing and company housing policy, etc) are included in the offer. We will work with you to ensure that the offer terms are accurately reflected in the tenancy agreement.
• Establish computerized Corporate Contract Management Chart (including tenant information, landlord information, rent, payment schedule, lease term, deposit status, extension status. See Appendix)
• Update Corporate Contract Management Chart and send to our client’s Admin Dept every month
• Inform the upcoming lease expiry and arrange relevant follow up work
• Manage previous contracts as well as newly signed contracts
• Provide work report to HR specialist every month
• Hold regular meetings with HR specialist

Hand Over of the Premises

• Prior to occupancy, a JRE representative will carry out an inspection of the property for any defects that need to be rectified until it is completed. The tenant and a JRE rep together with the Landlord or his/her rep will be provided copies of handover form. We will work with the Landlord to ensure any outstanding defects (if any) will be handled to your employee’s satisfaction.

Initial Follow Up

• JRE will telephone your employee during the first week after they move-in to ensure that everything is satisfactory. We will also assist with the purchase of home furnishings, hiring domestic help and any other settling in services that your employee may require.

Ongoing Support 24 Hours Coverage

• JRE will provide a 24X7 service hotline to answer any of your employee’s questions as well as resolve their problems during their stay in China.

Return of Premises to the Landlord

• Prior to your employee’s departure, we will coordinate with the landlord and submit the notice of termination. On the move out date, a JRE rep will be on hand to ensure a smooth transition. We will also follow-up with the landlord to ensure that your deposit is returned and all the utilities are disconnected and paid. In addition, we will provide a check out report to your HR specialist for record.

Tenancy Agreement Renewals

• JRE will advise the renewal strategy, the current market value and seek approval of HR as earlier as possible before taking the necessary action.
•  We will assist your HR specialist and your employees to negotiate the terms of the agreement and prepare the agreement for both parties to sign.

Finance Management

• Rental Management: Collect all the Debit Notes, utilities bills and other bills from both the landlord and management office at the end of each month.
• Screen all bills, make sure there are no double payments, over payments and other mistakes
• Break down all bills according to the properties, make Monthly Payment Management Chart
•  Send our clients the Monthly Payment Management Chart with all the bills attached
• Ensure that every payment is done correctly and on time by clients
• Make sure all payment will come back with official receipts
• Deposit Management: Make sure the deposit has been returned back at the end of the lease

Corporate HR Housing Policy Consulting

• Quarterly market report on current residential market in China
• Consultations on latest government real estate policy
• Conduct annual housing budget benchmark study